How to organise a concert?!

How to organise a concert?

Event planning tips:
There are some very simple things you can do to make your event run smoothly. Below are some suggestions to help you do this.

Budget
* Set up the budget with the alternate means of financialing such as sponsors.
* Get local businesses involved in sponsorship, prizes, loan of equipment or premises. In return you can offer them free publicity but choose carefully and keep ethical matters in mind.
* A realistic evaluation on what a total draw of the crowd will be.
* Draw up a budget and keep records of expenditure.

Venues
* Select a suitable venue and book well in advance.
* Find a place that already has a sound systems and lights.
* The venue needs to be big enough to host the crowd, but not too big and don't over estimate the draw.
* Make sure that venue staff know what your event is; ask if the venue can help you at all (e.g. with equipment or publicity).
* Confirm your reservation nearer the time to avoid double bookings.
* Make sure your venue has the required license and insurance.

Dates
* Choose the date carefully, giving yourself enough time to organise your event.
* Avoid competing with other local or national events.
* Think about your personal commitments and be realistic about the time you can put in.
* Think about holding your event on a significant date - this helps with media interest.
* Produce an event plan; give everyone involved a copy with names, dates and agreed responsibilities clearly marked.


Performers
* Get the artists or bands.
* Recruiting performers and work out a schedule for the evening, so that everyone knows where they should be and what they should be doing.
* Choose performers wisely, make sure they have good distinctive crowd drawing, imagine what they can do on impact of between performance such as good crowd interaction.
* Booking their accommodation earlier.
* Transportations are scheduled and well plan.
* Get someone incharge of their necessity.
* Draw a time for pre-event rehearsals.
* Meals and drinks are provided.


Promotional
* Print fliers up and hang them anywhere appropriate.
* Media such as local radios stations or television commercials.
* Advertising in local newspapers or town newsletters.
* Distribution of flyers or pamphlets at places where you can find crowds areas.
No one knows that this event is ever going to happen if you don't get the word out.

Props
* And optional stage decorations, backdrops with lightings and pyro sets.
* Sound and lights - ensure you carry out a rehearsal with a sound and lighting check.

Crews
* Sound enginneers, instruments technicians, additional stage crews assistance.

Security
* Bouncers, authorise security officers.

Tickets
* You may sell tickets in advance (at sistic outlets), charge admission at the door or just allow people to see the concert for free.
Ticket sales/admission, can offset costs or putting on a concert (sound system, Lights, security,insurance,advertising... venue rental, etc). You may incur some of these expense or none of them depending on the scale of your concert.

General tips and advise:

* Ensure that everyone involved in organising the event has a clearly defined role, and a deadline.
* Keep costs as low as you can. Draw up a simple budget and stick to it.
* Make posters and fliers, email and text friends and tell your local media.
* Seek advice from people who are good at lighting/sound and who have experience of putting on similar events. These people were invaluable in setting up equipment and sorting everything out.
* Avoid accidents. To check your event is safe, get a tecnically experience person to help you do a risk assessment.
* Say thank you to everyone who had helped.
* Start small and work your way up. The larger the venues, the more time consuming and costly the endeavor will become.

Good luck.